Admissions & enrollment
Online applications, waitlists, document collection, sibling priority rules, and offer letters with configurable workflows per intake year, key stage, and campus.
Product
School Management - Schoolyi
Admissions through graduation with timetables, attendance, gradebooks, fees, transport, safeguarding, and family engagement in one secure K-12 platform for multi-academy trusts, independent schools, and multi-campus groups, with role-based access, consent-aware messaging, and inspection-ready evidence trails your data protection office can defend under subject access and audit scrutiny.
Schoolyi is the connected school platform for K-12 schools, multi-academy trusts, independent school groups, and multi-campus education providers. It unifies admissions, academic operations, finance, transport, safeguarding, and family engagement in one governed system. Administrators configure timetables, fee plans, transport routes, and exam schedules from a single admin console, while teachers mark attendance and grades from the classroom - online or offline-first on tablets in settings where connectivity is uneven. U.S. schools often align student data handling with FERPA expectations; other regions map to local pupil-data rules we document during discovery.
Guardians use one portal for announcements, fee payments, consent forms, parent-teacher meetings, and pastoral updates. Built-in messaging respects school retention rules and acceptable-use policy, so staff stop routing sensitive student information through unmanaged consumer chat apps, personal email, or informal social groups.
Role-based access keeps counselors, nurses, SENCos, and support staff scoped to the student data their job requires. The platform is written around mainstream student information system practices and integrates with national ID schemes, regional payment gateways, examination boards, and the learning management tools your institution already runs.
Exports, retention schedules, and subject access workflows are configurable, so your data protection office can answer guardian requests, inspection visits, and accreditation reviews with structured evidence - not ad hoc CSV extracts pulled from six different tools the night before a visit.
Curriculum leads attach schemes of work, differentiated resources, and intervention plans to cohorts and individual learners, while sensitive pastoral and safeguarding notes stay visible only to authorized staff - supporting inclusion, behavioral, and attainment reviews without oversharing across the whole teaching body.
Product deep dives
One hub for educators and families
From the first enquiry through graduation, staff share a canonical student record - demographics, guardians, medical flags, EAL and SEND indicators, and learning support notes - with consent- and jurisdiction-aware fields, timetable-aware messaging, and exports inspection teams can trace back to named roles, timestamps, and policy versions.
Everything schools run day to day
Replace siloed spreadsheets and ad hoc apps with modules that share one student, guardian, and staff identity model across admissions, classroom, finance, and safeguarding.
Timetables & resource booking
Teacher, room, and equipment constraints, substitution management, cover lists, and clash detection across departments, key stages, and multiple campuses.
Attendance & behavior
Quick registers, late passes, incident logging, merit and demerit systems, and guardian notifications with configurable escalation paths for first response and pastoral follow-up.
Assessments & report cards
Gradebooks, rubrics, comment banks, weighted term scoring, and PDF report generation aligned to your grading scale, subject blocks, and reporting cycles.
Fees, billing & scholarships
Instalment plans, sibling discounts, scholarships and bursaries, reminders, and reconciliation exports for finance with PCI-aware payment flows and configurable tax treatment per jurisdiction.
Transport & activities
Route planning, guardian pickup codes, driver manifests, trip consent forms, and extracurricular rosters tied to the same student profiles and safeguarding permissions.
Safeguarding & pastoral workflows
Restricted flags, chronologies, and handover tasks with explicit visibility rules so designated safeguarding leads, deputy DSLs, and pastoral teams collaborate safely across sites, year transitions, and staff changes.
Parent portal & guardian app
One login across siblings and campuses for notices, consents, fee statements, parents' evening bookings, and translated communications where your trust serves multilingual communities.
Outcomes school leaders care about
Schools choose Schoolyi to cut administrative load on teaching staff, improve fee collection and guardian response rates, and give families a clearer, safer channel than informal social groups or spreadsheet email blasts.
- Less duplicate data entry between front office, teaching, pastoral, transport, and finance teams.
- Higher guardian engagement through timely, targeted, and translated notifications where communities need them.
- Better readiness for inspections and accreditation with structured, role-scoped evidence trails.
- Cleaner separation of duties between teaching, pastoral, and administrative views without shadow systems on personal devices.
- Fewer safeguarding handover gaps when students transition between year groups, campuses, or staff cohorts.
K-12 school management system requirements that affect procurement and SEO
Multi-academy trusts, independent school groups, and large K-12 operators share a consistent set of procurement themes when selecting a student information system. Safeguarding enforcement, data minimization, and multi-campus governance sit above feature checklists because inspection evidence depends on them. Schoolyi is designed around those priorities, pairing granular role-based access with consent-aware messaging and automatic retention handling so trust-level policies apply consistently across every campus within the group.
Functional sponsors compare attendance engines, fee management, admissions workflows, and parent portal software head to head. During demonstrations, Schoolyi highlights offline-first classroom registers, nuanced multi-regional fee structures, and integration pathways to national identity platforms, digital payment gateways, and examination boards. The goal is to get academic leadership, finance, safeguarding, and IT sharing one explicit requirements list rather than reconciling overlapping matrices maintained by different stakeholders in isolation.
Safeguarding and pastoral workflows deserve deep attention during evaluation. Schoolyi separates restricted student fields, chronologies, and handover tasks with explicit visibility rules so designated safeguarding leads, deputy DSLs, and pastoral teams collaborate safely across sites and staff changes. Audit trails show who accessed which profile, when, and under which policy version, turning subject access requests and inspection reviews into documented evidence exercises rather than last-minute extracts.
International and multi-campus trusts weigh central policy control against local operational flexibility. Schoolyi applies global safeguarding, acceptable-use, and retention policies while allowing each campus to configure local timetable algorithms, fee plans, and language support. Curriculum leads publish schemes of work, intervention plans, and differentiated resources once, and those artifacts inherit to participating campuses without forcing each school to rebuild them from scratch each academic year.
Integration with the wider education stack is often a deciding factor. Schoolyi connects to learning management systems, examination boards, national ID schemes, regional payment gateways, and common finance platforms through governed APIs. That connectivity reduces dual entry for office staff, keeps assessment cycles aligned with regulatory frameworks, and lets finance teams reconcile fees, scholarships, and bursaries without exporting spreadsheets to the accounting system at the end of each term.
Evaluation closes with evidence readiness. Exports, retention schedules, and subject access workflows are configurable so data protection officers answer guardian requests, inspection visits, and accreditation reviews with structured output rather than CSV extracts assembled manually. Trust executives can commission a demo tenant configured around their board type, jurisdiction, and intake rules and walk the academic calendar with finance and safeguarding leads in one coordinated session.
Schoolyi: common questions
Typical questions from heads of school, trust executives, IT leads, business managers, and designated safeguarding leads during procurement.
Roles restrict sensitive student fields; messaging and attachments follow school retention and acceptable-use policy. Audit trails show who accessed which profile, when, and under which policy version - supporting internal reviews, inspection visits, and regulator-aligned practice without manual reconstruction.
Guardian accounts link multiple students and campuses where policy allows, with notifications, fee views, consent forms, and parents' evening bookings consolidated. Configuration supports translated communications and read receipts where your trust serves multilingual communities or has contractual reporting duties.
Most trusts phase by academic year, key stage, or campus. We migrate from common SIS exports and spreadsheets into a staging tenant, validate with academic and data-protection stakeholders, and align timetables, assessments, and finance cutover to the terms your communities already use.
Higher education privacy briefs, accessibility engineering articles, and privacy engineering guides complement K-12 procurement. They show how Neojn thinks about inclusive, lawful, and sustainable use of student data, and help trustees justify investment to communities and regulators.
Cloud and DevOps engagements define residency, backup posture, and recovery drills aligned to term-time peaks, admissions windows, and exam blackouts. Pair them with cybersecurity services for phishing-resistant MFA, incident playbooks, and safeguarding-aware log retention.
Attendance, behavior capture, and guardian pickup codes work offline-first on tablets and phones, syncing audit-safely once connectivity returns. That keeps registers and pastoral notes accurate in buildings with patchy Wi-Fi, on school buses, and during field trips without falling back to paper slips.
Inspection-ready packs pull attendance, behavior, safeguarding handover, SEND provision, and assessment data with named-role evidence. Retention schedules, consent captures, and subject access request workflows are configurable, so your DPO answers inspection and accreditation scenarios from documented configuration rather than frantic extracts.
How schools evaluate and adopt Schoolyi
Designed to respect term time, exam blackouts, admissions peaks, and training capacity, with safeguarding, academic, and finance sponsors in the same cadence rather than sequential handoffs.
Discovery with academic and finance
We capture intake rules, timetable models, assessment cycles, and fee structures plus integrations to payments, examination boards, and LMS, including language, consent, retention, and safeguarding policies trusts must enforce consistently across campuses.
Data migration rehearsal
Cleansed imports from your current SIS and spreadsheets are validated in a staging tenant with parallel sign-off from academic leadership and data protection stakeholders before any production student data is touched or visible to staff.
Train-the-trainer and pilots
Department heads, DSLs, and IT leads own enablement materials; pilot cohorts prove attendance, gradebooks, fee collection, parent communications, transport, and safeguarding workflows before trust-wide rollout.
Go-live and hypercare
Week-one support covers timetable tweaks, fee exceptions, guardian onboarding, and pastoral handover. Named escalation to Neojn engineering and a defined hypercare exit tied to help-desk volumes and error budgets keeps the rollout accountable beyond the launch assembly.
Related services and sectors
Extend the platform with delivery and industry patterns that match education governance.
Mobile apps for families
Native or cross-platform experiences when your community expects app-store distribution and push notifications.
Mobile developmentCloud & DevOps
Resilient hosting, backup drills, and change windows aligned to term-time peaks and exam periods.
Cloud & DevOpsCybersecurity
Identity hardening, phishing-resistant MFA, and incident playbooks suitable for schools and trusts.
CybersecurityAI solutions
When your trust pilots copilots for staff workloads, use governed AI patterns from Neojn solutions.
AI solutions
Walk through a term inside Schoolyi
Neojn provisions a demo tenant with sample classes, fee structures, guardian accounts, and timetable rules aligned to your board type. Academic, finance, and safeguarding leads validate attendance, reporting, and parent journeys in one session, with residency, subprocessors, and SSO options documented for your trust procurement pack.